Administrative Office Support

Appleton, WI | Temp/Hire, possibly Direct Hire

Job ID: 1 Industry: Administrative or Customer Service Pay Rate: $13.00 - $15.00/hour

This Appleton job shop is growing and is seeking a Temp-to-Hire, possibly Direct Hire, Administrative Office Support candidate. This company has a great employee culture of 48 employees and if you are an honest, detailed orientated and hardworking candidate, this is the role for you!

 

Job Summary:

  • The Administrative/Office Support gives one of the first impressions which requires communication skills and a high degree of professionalism. This position provides administrative and clerical support activities for multiple departments to facilitate the efficient operation of a small business office. Attention to detail and independent judgement will be used to plan, prioritize, and organize a diversified workload. Teamwork is essential as this position works with all departments regularly.
  •  
  • Essential Duties and Responsibilities:
  • Answer a multi-line phone system and redirect calls to the appropriate person. Greet and communicates with customers and vendors professionally whether in person or on the phone Sort and deliver incoming mail
  • Provide administrative support in order to ensure effective and efficient office operations to include:
  • Monitor the fax machine for incoming/outgoing faxes and deliver as appropriate
  • Maintain the office equipment, including the postage meter, fax machine, copiers
  • Perform basic office duties such as writing letters and preparing documents for internal customers
  • Provide reports to sales and other departments on a daily basis
  • Maintain the CRM mailing list for the Sales Department
  • Schedule and coordinate meetings, appointments, and travel arrangements when needed. Perform miscellaneous projects as needed
  • Back up to the generation of customer invoices
  • Order and maintain facility supplies and printed forms
  • Assist the Sales and Marketing team with projects, social media posts, and customer promotional items.
  • Proactive and continuously looking for ways to improve

Qualifications:

  • High School diploma or equivalent.
  • 1-2 years of office or administrative experience and intermediate Word/Excel skills
  • Strong organizational skills and ability to recognize and adhere to deadlines
  • Flexibility is required to work with others in a wide variety of circumstances, including different deadlines, processes, and personalities
  • Able to operate general office equipment such as a multi-line phone system, a fax machine, and a postage machine
  • Able to work under limited supervision, following standard practices/methods
  • Ability to adhere to confidentiality and effectively communicate with all levels of the organization in a professional and respectful manner.
  • Ability to read and interpret documents such as handbooks, forms, as well as procedures and reports
  • Basic math skills, including the ability to add, subtract, multiply, and divide using whole numbers
  • The employee must occasionally lift and/or move up to 25 pounds.

Hours: 8:00am-4:30pm, Mon-Thursday and until 4:15pm on Fridays.  There is a ½ hour unpaid lunch break.

 

Pay: 13.00-15.00/hour.  Benefits included once hired on.

Health Insurance, Dental Insurance, Life Insurance, Disability Insurance, Vision Insurance, Domestic Partner Coverage. 401K Plan. Gain Sharing program offered that includes up to a 3% bonus earned for meeting goals and metrics, as well as a sharing in financial gains.  Tuition Reimbursement is offered for education and training.

 

Please visit our website at www.career-options.com for complete details and other open opportunities.

 

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